01 Jan How to get your business organised for 2019
How to get your business organised for 2019.
By Julia Cheeseman
Productivity is a big thing and none more so when you have new start up or small business.
A Google search for the word ‘Productivity’ yields 196,000,000 results (in 0.49 seconds, no less!). And getting productive starts with organising your business.
83 percent of small business owners believe having an organized office is a vital part of their business.
63 percent of small business owners believe office organization correlates to their business’ profitability
When you are disorganised everything else seems harder, your strength is zapped, and your focus goes.
In this blog, we give you some tips that will help you get more done in less time and get organised for 2019.
Here are some essential small business organization tips that will help you get more done in less time.
- Organise your business space
- Declutter your computer desktop.
- Go Online
- Set up a Inbox or place for incoming items
- Manage your cables.
- Tidy up your physical desktop.
- Stay in control of Time
- Write a to-do list for the next day (and actually use it)
- Respond to emails as soon as you open them
- Hire a virtual assistant
Doesn’t it feel great to look at your workspace and see everything organized, neat and ready to go? If you can’t remember the last time you felt that way, it’s time to do a little clean-up.
A streamlined and clean computer screen can help you feel motivated and creative. Take a few moments every few days to delete unneeded files and put new ones into relevant folders.
Say goodbye to paper and your overflowing filing cabinets by scanning your documents and saving them in the cloud or on your computer.
Designate a space in your office where all incoming items for your business should go. For example, if you receive important paper documents regularly like invoices or bills, consider a desktop file organizer. These usually have anywhere from three to five trays you can use to prioritize or organise files into.
Cables can quickly turn a desktop into a safety hazard, but you can easily manage cable mess with some simple zip ties, and—if need be—get even more elaborate with under-desk cable trays.
Put a “price tag” on everything you keep on your desk, but instead of setting a financial cost for each, determine what their value is to your workday and time. Does it take away or add time to your day? If it’s the former, eliminate it from your workspace.
Sounds simple but set aside 10 minutes per week, maybe at the end of the day on Friday, to tidy up your desk. Put your documents in their designated area, throw away any unnecessary scratch paper or trash, take your dirty dishes to the kitchen, and so on. This way, you can start fresh and feel organised the next time you come into your office.
Jot down everything you need to get done (it doesn’t have to be in any order, just dig into your stream of consciousness and write down the tasks as they come to mind).
Number your list according to priority level and rearrange as needed.
Mark things off as they are completed. You will feel a sense of ease and accomplishment when you visually see a list of tasks with check marks.
Rather than periodically checking your inbox, opening emails, and then pushing responses aside for a later time, try this: Designate one to two blocks of time every day (in the morning and in the afternoon) where you place your full attention on checking and responding to emails. Doing this will keep emails from interrupting your work, and will ensure organizational bliss in your inbox.
Mundane, repetitive tasks can suck the energy right out of you. Yet, they must be done to keep your business running. If you’ve ever wished you had an assistant but weren’t in a place to hire one yet, a virtual assistant (VA) is what you’ve been waiting for.
VAs like us, are self-employed workers who remotely offer affordable, on-demand administrative services.
A VA can do just about anything you need, from communicating with your clients to helping you with strategic decisions. Click here to find out about the services we offer.
If you would like to chat through how we at Starfish Admin Services can help you save time, money and regain control then Call me on +44 (0) 7514 780 025 or book your call here.