How to Find Your Perfect VA

How to Find Your Perfect VA

When you’re running a business, you’re often the one ding it all – at least at first. Making phone calls, fulfilling orders, handling social media, accounting, making travel arrangements, and everything in between. But we’re willing to bet one of the reasons you started your own business was to have more free time, not less. Many business owners will go barrelling towards burnout before they realise that they need some help – which means outsourcing some things. And for a growing business, the best option is usually hiring a VA. Think of a VA as an extra pair of hands for your business. Someone to take on some of the workload and free up your own time. But each business is different, and so what you need from your VA will be different as well. So the question really is, how do you find a perfect VA that fits your business, and will give you the best results?

What Do You Really Need?

This is the big question, so you need to ask this before you do anything else. Spend some time working out exactly what it is you need from your VA. This will help you find the right kind of service for you. Try to create a bullet point list of all the tasks you need help with in your business, and when you start meeting with potential VAs, bring it with you. Even if it’s not a comprehensive list, it’s a good starting point, and your VA will be able to help you figure out where you need support, and the best solution for you.

Specialist or General?

Now, it’s time to work out if you need a specialist VA, or a more general service VA. Honestly, most businesses only need a general VA, since the majority of tasks we take on are standard business admin, which is similar across the markets. However, there are certain industries where having a VA who specialises in your field can be really helpful. For example, businesses in healthcare, law and language often need services like transcription or translation, which require a baseline knowledge of the subject so that it can be done accurately. If you find you need some real specialist knowledge in your VA, then this will change the kind of VA you look for, and probably where you find them as well, since they are more likely to advertise on specialist boards and websites. So you can find the perfect VA for you.

Ask Around

We’ve said it before, and we’ll say it again – nothing beats a personal recommendation. Asking your network for recommendations gives you inside knowledge of how each VA works, which is absolute gold dust when you’re trying to find the right one for you. So go to the people you trust, either in business on in your general life, and ask them who they know and who they would suggest. Since they (hopefully) know you and your business, the VAs they recommend are likely to be a much better fit for you and your personality. This gives you a nice shortlist of reputable companies to speak to and find your perfect VA.

Then, Shop Around For Your Perfect VA

If we could give you one big piece of advice, it would be to not just hire the first VA you meet. No matter how desperate you feel or how highly recommended they come, it’s always worth speaking to a couple before you make a decision. This helps you see what’s out there, and gives you a better idea of what you like and what you don’t. So set up some meetings, have some phone calls, and ask some questions. You’ll be very glad you did.

At Starfish Admin Services, we offer a wide range of VA services, as well as some specialist knowledge in a number of industries, thanks to our previous experience. Plus, we’re always happy to answer questions, and point you in the direction of the best solution for you (which may not always be us). So if you want to know more about working with a  VA, just get in touch to book your free consultation.