19 Mar 5 Things You Can (And Should) Outsource To A VA Today
We’re not going to sugar coat it – being a business owner is tough. Yes, it’s also amazing and rewarding, but it’s definitely not all plain sailing. It’s a long slog that never seems to end, with a lot of ups and downs to ride out along the way. It also feels like no matter how much you get done in a day, a week or a month, there is always something else to do, and never quite enough time to get it all done. This usually means you end up prioritising some things and abandoning others. And those abandoned tasks are often essential ones – they really do need to be done, otherwise you’re in for a world of trouble later on. But because they’ll take up so much time and energy, you just can’t face doing them. Believe me, we know the feeling.
But just because you feel this way, it’s no excuse for not getting things done. Every business owner feels this way at least some of the time, but the truly successful ones are finding ways to tackle the to-do list anyway. Want to know their secret? They hire a VA to handle all of those things, and focus on running and growing their business instead.
Managing Your Diary
Let’s face it, when you’re as busy as I know you are, you don’t have time to manage your own diary. Stuff falls through the cracks, things get double booked, or worse they don’t get booked at all – and none of that is good for business. So rather than struggle along as you have been, make a change and get a VA to handle it for you. We can set you up with a default diary, set up appointments add reminders and make sure all of the necessary information is stored in the notes section, including journey times and directions, telephone numbers and other information, so you have everything you need in one place. Doesn’t that sound more efficient?
Invoices and General Bookkeeping
For most small businesses this is the first thing to go when they start to outsource, and it’s not hard to see why. Keeping track of all your bills, sorting and filing receipts and even creating and chasing invoices are all essential parts of your business, but they are time-consuming and can be confusing if you aren’t an accountant. If you outsource to a VA, they can handle all of that for you, from creating your invoices to matching receipts with transactions and more, so you can get back to generating revenue. Plus, your accountant will love you for being so organised!
Social media is a time-suck. There’s no two ways about it, and if you’ve ever logged onto Facebook to do a quick company update and found yourself still scrolling two hours later, you wouldn’t be alone. But it is important for businesses to stay current in a fast-moving world, so you can’t ignore it altogether. But what you can do is remove the temptation by handing the day-to-day management off to a VA. We can handle the posting, scheduling and interacting on any number of accounts for you, and provide you with regular reports so that you know how things are going.
Inbox 0 is something many people aspire to, but very few achieve. The feeling of having no outstanding emails to deal with and nothing cluttering up your inbox is a bit like a superpower, and we want more people to feel it. It’s also a really good way to make sure you don’t miss anything, and all of your emails are answered within a good time frame and in a professional way. With a VA, your inbox will be kept up to date, emails will be responded to in a timely manner on your behalf, or flagged for your attention in priority order. In other words, you only need to check in on your emails once a day and deal with a few messages, rather than spending hours trawling through, deleting and sending blanket responses. Think how much time that would save you!
Answering the Phone
Did you know that for every time you get distracted from your current task, it takes your brain an average of 23 minutes and 14 seconds to refocus and get back into the rhythm? Now think about how many times your phone rings during the day, and how much time that takes up. Answering the phone is essential to running your business, but it’s a big distraction and can end up eating a lot of your time. A VA can take this burden away from you, rerouting your calls, answering in a professional way as if they were a part of your business, and acting as gatekeeper to stop people wasting your time. This also means you won’t miss out on any business that might be coming your way just because you stepped away from the desk to make coffee!
So where do you find a VA who can do all of these wonderful things, and keep you accountable to them in your business? Well, you’re in the right place right now – so you don’t need to go anywhere. At Starfish Admin Services, we can handle all of these things for you and so much more. Just check out our services to see a selection of what we can do, or get in touch directly to create a tailored package that gives you exactly what you want. And remember, for a helping hand out of admin hell, there is only one place to go.